>>My Profile > Payslip
Learn how ZipHR automates wages tailored to your needs.
Press the <EXPAND> button to view full wage details.
- Activity - wages for each scheduled activity type will appear separately
- Wage Basis - basis for which each activity is paid
- Wage Rate (%) - percent of Wage Basis that will be paid
- Wage Basis Amount = Wage Basis * Wage Rate
- Length - total payable time recorded per activity
- Amount = Wage Basis Amount * Length
Overview of the Key Employee Payroll details used in wage calculations.
MONTHLY BASIC WAGE
If Employee is paid a fixed wage per month, it will appear as "Monthly Wage".
- Set employee's Wage Period as "Monthly" and input their fixed monthly wage in Basic Wage
Note: If the employee's Batch Cycle is configured to pay multiple times a month, the Monthly Wage will be divided accordingly. For example, if Batch Cycle is “Semi-Monthly” - Basic Wage shall be split in half for 2 payslips per month.
Prorated Monthly Basic Wage
If the employee was hired or terminated during the payroll period, the monthly wage will be automatically prorated based on the number of days the employee was employed over the Payroll Period. The day count for prorated Monthly Wage is determined by the Prorate Basis.
If you penalize Monthly Basic Wage for attendance tardiness, it will appear as "Monthly Tardy".
- Apply the Monthly Wage Tardy Deduction to the employee
- All activities set as "Primary Working Activity" for Monthly Basic Wage employees will be deducted for tardiness and absences.
Tardiness for non-primary working activities such as Overtime should not be deducted from Monthly Basic Wage.
DAILY & HOURLY BASIC WAGE
Employees may also be paid basic wages on a daily or hourly basis.
- Set employee's Wage Period as "Daily" or "Hourly"
- Input their daily or hourly monthly wage in the Basic Wage
- Wages will be calculated according to their scheduled time, less break time, and any Tardy or Absence
- "OT Window" - calculates OT wage for a single event whereby an employee continuously worked regular hours plus OT.
- Schedule Hours - 09:00-17:00
- OT Window - 17:00-18:00
- OT Window Wage Basis - 125 (Basic Hourly Wage)
- OT Window Wage Rate - 200%
- OT Window Wage Basis Amount - 125 * 200% = 250
- Length = 1 hour
- OT Window Amount = 250 * 1 - 250
- "Activity (OT Window)" will appear as a separate item in the wages
- "Overtime Activity" - separate OT activity worked independently from regular working hours. Such as coming in on the weekend for 5 hours of extra work. Wage will simply be calculated based on activity wage settings.
OTHER ACTIVITY TYPES
An unlimited number of other activities can be created to suit your custom needs.
- Activities paid in addition to the basic wage should NOT be set as Primary Working Activity
- Wages may follow Basic Wages rates or may be configured as an alternative fixed rate
- Activities will appear as a separate line item in Wages such as "Project A" in the screenshot above
LEAVE DAY WAGES
Leave Day Wages are calculated for any activity with Wage Type specified as “Leave Pay”.
- If an employee has a Monthly Basic Wage
- Leave Days are already paid for within the monthly wage
- Any additional Leave Pay is calculated as the difference between the Activity Wage Basis less the Leave Day Wage Basis.
- Example 1
- Annual Leave
- Activity Wage Basis = Basic Daily Wage of 1,000
- Leave Day Wage Basis = Basic Daily Wage of 1,000
- Leave Pay = 1,000 - 1,000 = 0
No additional pay for leave days taken
- Example 2
- Maternity Leave
- Activity Wage Basis = Gross Daily Wage of 1,200
- Leave Day Wage Basis = Basic Daily Wage of 1,000
- Leave Pay = 1,200 - 1,000 = 200
Additional pay for leave days taken, on top of the Monthly Basic Wage
- If Employee has a Daily or Hourly Basic Wage, Leave Days will be added to wages simply based on the Activity Wage Basis without any deductions.
HOLIDAY DAY WAGES
Working on holidays typically also requires additional wages to be paid. Leave Day Wages are calculated for any activity with Wage Type specified as “Holiday Pay”.
- If an employee has a Monthly Basic Wage, Holiday Days are already paid for within the monthly wage and thus the Leave Day Wage Basis will be deducted similarly to the Leave Day Wages above.
- If Employee has a Daily or Hourly Basic Wage, Holiday Days will be added to wages simply based on the Activity Wage Basis without any deductions.
NIGHT DIFFERENTIAL WAGES
Additional wages paid for work during specified night shift hours can also be automated.
- Scheduled Activity must have Night Differential settings activated.
- If an employee worked during Night Differential hours, an additional wage item named “Activity (ND)” shall be added.
- ND Wage Basis - 125 (Basic Hourly Wage)
- ND Wage Rate - 120%
- ND Wage Basis Amount - 125 * 120% = 150
- Length - 2 hours
- ND Amount = 150 * 2 = 300
Get a handy list of all events that impact your wages.
- Any events that are marked tardy/absent
- Activities that create wages in addition to the basic wage
- Any OT Window, Night Differential, Leave, or Holiday pay