2316 - Certificate of Compensation Payment/Tax Withheld
BIR Form 2316 is accomplished by the employer for each employee receiving salaries, wages, and other forms of remuneration, indicating the total amount paid and the taxes withheld for the calendar year.
It must be issued to the employee on or before January 31 of the succeeding year; or on the day of the last payment of wages in case of termination from employment.
- The 2316 Certificate of Compensation form can be found here.
2316 Form Mapping
Let's dive into how this report is mapped in ZipHR!
- For the Year (YYYY) - Year of assessment
- For the Period
- From (MM/DD) - Start of Fiscal Year (if Hired prior assessment) or Hire Date (if Hired within the Fiscal Year)
- To (MM/DD) - End of Fiscal Year or Termination Date
| Part I - Employee Information | |
| 2316 Field Name | ZipHR Mapped Field |
| 3 TIN | Employee Payroll Settings |
| 4 Employee's Name | Employee Profile |
| 5 RDO Code | Employee Payroll Settings |
| 6 Registered Address | Employee Profile |
| 6A ZIP Code | |
| 6B Local Home Address | |
| 6C ZIP Code | |
| 6D Foreign Address | |
| 7 Date of Birth (MM/DD/YYYY) | |
| 8 Contact Number | |
| 9 Statutory Minimum Wage rate per day | Employee Payroll Settings |
| 10 Statutory Minimum Wage rate per month | |
| 11 Minimum Wage Earner (MWE) whose compensation is exempt from withholding tax and not subject to income tax | |
| Part II - Employer Information (Previous) | |
| 12 TIN | Subsidiary |
|
13 Employer's Name |
|
| 14 Registered Address | |
|
14A ZIP Code |
|
| 15 Type of Employer | "Main Employer" |
| Part III - Employer Information (Previous) | |
| 16 TIN | Employee Payroll Settings |
| 17 Employer's Name | |
| 18 Registered Address | |
| 18A ZIP Code | |
| Part IVA - Summary | |
| 19 Gross Compensation Income from Present from Present Employer | Sum of Items 36 and 50 |
| 20 Less: Total Non-Taxable/Exempt Compensation Income from Present Employer | From Item 36 |
| 21 Taxable Compensation Income from Present Employer | Item 19 Less Item 20 |
| 22 Add: Taxable Compensation Income from Previous Employer, if applicable | Previous Total Taxable |
| 23 Gross Taxable Compensation Income | Sum of Items 21 and 22 |
| 24 Tax Due | Annualized Income Tax |
| 25 Amount of Taxes Withheld | |
| 25A Present Employer | Total Income Tax Withheld (Present Employer) |
| 25B Previous Employer, if applicable | Total Income Tax Withheld (Previous Employer) |
| 26 Total Amount of Taxes Withheld as adjusted | Sum of Items 25A and 25B |
Go to Fiscal Year Summary Report to see breakdown of how the below are computed.
| Part IV-B Details of Compensation Income & Tax Withheld from Present Employer | |
| A. Non-Taxable/Exempt Compensation | |
| 27 Basic Salary (including the exempt P250,000 & below) or the Statutory Minimum Wage of the MWE | TOTAL WAGE + OP Wage Adjustments - EE Contribution Share of MWEs. |
| 28 Holiday Pay (MWE) | Sum of all Activities that are flagged as such Holiday Pay, Overtime Pay, Night Shift, etc. of MWEs |
| 29 Overtime Pay (MWE) | |
| 30 Night Shift Differential (MWE) | |
| 31 Hazard Pay (MWE) | |
| 32 13th Month Pay and Other Benefits (maximum of P90,000) | Total OP Bonus that's not exceeding the max P90,000 threshold |
| 33 De Minimis Benefits | Total OP Deminimus |
| 34 SSS, GSIS, PHIC & PAG-IBIG Contributions and Union Dues (Employee share only) | Total Employee Contributions + Total OP - Union Dues |
| 35 Salaries and Other Form of Compensation | Total OPs with Tax Status "None" - Total De minimus |
| 36 Total Non-Taxable/Exempt Compensation Income | Sum of Items 27 to 35 |
| B. Taxable Compensation Income Regular | |
| 37 Basic Salary | Total Wages + Activities with Holiday type pay + OP Wage Adjustments + OP Attendance Policies - Total EE Share of Non MWEs |
| 38 Representation | If applicable |
| 39 Transportation | If applicable |
| 40 Cost of Living Allowance (COLA) | If applicable |
| 41 1 Fixed Housing Allowance | If applicable |
| 42 Others (Specify) |
42A/B - Total OP Regular (except OP Commission, wage adjustment, attendance policy) |
| 42A (blank box, to be filled up) | |
| 42B (blank box, to be filled up) | |
| SUPPLEMENTARY | |
| 43 Commission | Total OPs Commission |
| 44 Profit Sharing | If applicable |
| 45 Fees Including Director's Fees | If applicable |
| 46 Taxable 13th Month Benefits | Total OP Bonus that's exceed the max P90,000 threshold |
| 47 Hazard Pay | Sum of all Activities that are flagged as such Hazard Pay and Overtime Pay of Non MWEs |
| 48 Overtime Pay | |
| 49 Others (specify) | Can be manually inputted |
| 49A (blank box, to be filled up) | |
| 49B (blank box, to be filled up) | |
| 50 Total Taxable Compensation Income | Sum of Items 37 to 49B |
Download 2316 Form as an Employee
My Profile >Downloads
ZipHR lets users with employee access get their own copy of 2316 from the webapp:
- Open your account on the ZipHR Website
- Go to Downloads and select the specific year that you want to download
Note: The month filter is not applicable and does not affect this report. - Click Form 2316 to download the PDF file
Download 2316 Form as Manager / Admin in ZipHR
My Payslip > Other actions > Fiscal Year summary
If you are a Manager or Admin in ZipHR, you may download your own BIR 2316 report by going to your Payslip's Fiscal Year Summary:
- Select applicable Year
- In Annual Tax Report > Select BIR 2316 Form
Download 2316 Form of Other Employees
Employee Profile > Payslip > Other actions > Fiscal Year Summary
This can only be done if you have an Admin role or if you are granted access to view reports for other employees.
Getting the 2316 Form of other employees is similar to getting the report as Manager / Admin.
- Select applicable Year
- In Annual Tax Report > Select BIR 2316 Form
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