>>Expenses > Pending Claims

Adding expense reimbursements of employees directly to Payroll? No worries!
ZipHR can do this in a minute!

CREATING PAYROLL BATCH

Before we can add any reimbursement to payroll, make sure that you already create a Payroll batch where you want to include the reimbursements.

APPROVING EXPENSES

Make sure that all expenses that are cover by the payroll cut-off have been approved in Engagement Center.

Once done, you may go to the EXPENSE TAB>>Pending Claims to select and click approve button to add the expenses on the Payroll batch.

The following status is available:

• Pending Approval - expenses that are still pending for approval of the primary Approver 
• Pending Payment - expenses have been approved by the Approver and waiting to be approved by the Payroll processor
• Pending Disbursement - expenses have been approved by the Payroll processor and will be included in the payroll computation

Note: Only Employees who have edit access to the Expense module can process and add the pending claims to the payroll batch. The Processor can still decline/reject approved expenses on the Pending Claim Tab (if applicable).

CALCULATING THE PAYROLL BATCH

• Go to Payroll and select the batch that you created.
• Calculate the payroll batch

The expense amount is now added to the employee's payslip




Note: Expenses amount is sum-up on the payslip (adding all your reimbursement in 1 line). Expenses will automatically be removed on the Expense tab once the payroll batch or the payslip of the employee has been marked as paid.