ZipHR offers extensive options to manage complex and customized work schedules.  Learn here how to manage a working event.

DETAILS 

* Required

• Date *
• Shift - use a standard shift, if one applies
• Activity * - select the applicable activity
• Branch * - where the event will take place
• Cost Center - select if event is tagged to a cost center
• Holiday Type - select if event occurs on a Holiday, Double Holiday, Rest Day etc. 
  Note that this selection will automatically apply additional pay rates for certain Holiday Types.  

TIMEKEEPING

• Scheduled Time * - scheduled work hours
• Break Time - scheduled break time (as applicable)
• Check-in/out - real-time record of employee timekeeping (an icon will show whether check in/out in mobile, web, or bundy-clock) 
• Break-in/out - real-time record of employee timekeeping (an icon will show whether break in/out in mobile, web, or bundy-clock) 
• Description - any specific details about the event, as applicable

SETTINGS

Event settings are determined by the Profile Attendance Settings and only displayed on events for reference.

• Expected Working Hours
• Tardy Grace
• Check-in Required
• Break-in Required
• Fixed Break Time
• Check in Grace Only
• Deduct Tardy
• Deduct Tardy Grace

OPTIONS

Options provide additional features to specify events.

• Start Core Hours - flexible window of time employee may check-in without being marked tardy
• Overtime Window - allow OT to be considered as part of an existing working event
• Half-day Absence - max hours employee may be tardy until a half-day will be counted absent
• Full-Day Absence - max hours employee may be absent until entire event will be counted absent
• Manager Approval - selected if event requires manager approval - this option may be locked by administrator settings
• Employee Consent - selected if event requires employee to consent - this option may be locked by administrator settings

EVENT DURATION 

Event duration provides detailed time calculations for you to easily review timekeeping records and how it may impact employee wages. 

Scheduled Hours

• Scheduled Time - scheduled event hours
• Break Time - scheduled break hours  
• Total - Scheduled Time less Break Time

Actual Hours

• Checked-in/out - recorded hours between check-in and check-out
• Break-in/out - recorded hours between break-in and break-out
• Total - Checked-in/out less Break-in/out

Tardy

Tardy calculated with respect to Activity Tardy and and Event Option settings.

• Tardy-in - Check-in less Scheduled Start time
• Break Tardy - Break Time less Break-in/out
• Undertime - Scheduled End time less Check-out time
• Absent - event is marked absent if any Check-in/out or Break-in/out were not recorded

Paid Time

Time used for calculation of wages.

• Regular Time - Total Scheduled Hours less total Tardy or Absent hours
• Overtime Window - any time recorded during Overtime Window to be paid at an alternate wage rate 

KEY REFERENCE: Now that you understand Working Events details, see how Working Hours, Tardy and Absence are calculated.