>> Calendar > More Options > Settings > Activities

The first step to start using your Calendar is to establish the various types of Working Activities that your company provides.  Such activities include events like "Working" and "Overtime".  

The activity settings will define issues such as 

• Who and how can activity be scheduled
• How you pay for the activity
• How to treat attendance tardiness
• Treatment of special event days such as working on holidays or night differential pay 

You have complete freedom to create, edit and delete as many activities as suitable to your company.   

Click <EDIT> on any of the default activities preloaded to your system or click <ADD ACTIVITY> to create a new activity.    

ACTIVITY TYPE

• Activity Name - name the activity to be familiar to you and your employees, such as “Working”, “Overtime”, etc.  Try to be as brief as possible.
• On-Work – working activities should be set as on-work
• Paid/Unpaid – working activities are typically set as Paid.   
• Rostered - Working activities are typically Rostered, meaning that they are scheduled by a manager on the Calendar.
  Changing Rostered to Requestable activity is restricted by default after creation. Important that prior setting up an Activity and rostering schedules, it should be clear how an Activity must be created in the app.
  

AUTHORIZATIONS

• Can be scheduled on a Holiday - typically set as No to automatically skip holidays when the activity is being scheduled 
• Can be scheduled on a Rest Day - set as Yes for working activities, as you may need to ask someone to work on their rest day
• Requires manager approval? - set as Yes, if you require the activity to be approved before being committed to the calendar.   (See Approval Matrix to define approval structure)
• Require Employee Consent? - typically set as No, unless you require the employee to agree to the schedule before being committed to the calendar
• Is Primary Working? - select Yes if it is a main regular working activity for employees, such as for "Working".  Select No, if it is an extra working activity like "Overtime".  This setting will impact how attendance is calculated for such activity. 
• Notice Period - minimum number of days the event must be requested in advance of the start date.   
• Past Filing Limit - maximum number of days past the event date where an event can be requested or amended.
  You can only fill in either Notice Period or Past Filing Limit per activity.
  

WAGE SETTINGS

• Wage Basis – activities may be paid on a daily or hourly basis, based on basic wage or gross wage (see Define employee Wage Basis).
• Wage Type – define the activity as Basic Salary, Holiday Pay, Overtime Pay, Hazard Pay, Night Shift Pay, or Leave Pay; this is used for certain tax reporting requirements and detailed payroll reporting.
• Wage Paid
• Wage Rate – paid as a percentage of Wage Basis.  For instance "Working" is paid at 100% of Wage Rate, whereby "Overtime" may be paid at 120% of Wage Basis
• Fixed Wage – paid at a flat notional amount
• Range – paid at a percent rate that changes based on length of activity time.  For example, 100% 1st hour, 200% 2nd hour, 300% 3rd hour, and so forth.
• Pay for Excess Hours Worked - activity will be automatically paid for hours worked in excess of scheduled hours.
  

TARDY SETTINGS 

• Check-in Required – if “No”, timekeeping will NOT be required for the activity regardless of whether the employee themselves are required to check in. This feature is useful when creating activities such as rostered Unpaid Leave, as an example.
• Tardy Grace – grace period whereby employees will not be considered tardy.
• Tardy Rounding - if Tardy Grace is exceeded, the tardiness will be rounded up to the nearest time increment.
• Deduct wage for Tardiness? If “Yes”, then tardy hours will be automatically deducted from wages. 
• Deduct Tardy Grace from Wage? If “Yes”, then the Tardy Grace will be included in tardy hours.  If “No”, then only tardy time in excess of Tardy Grace will be deducted.
  

OVERTIME WINDOW

A single working event may be specified with a regular working schedule plus an additional overtime schedule (Overtime Window).   The settings here will determine how overtime will be paid.

HOLIDAY PAY

Enables additional Wage Rate to be automatically paid if the activity was completed on a holiday or rest day.

• Work On – lists various types of situations whereby additional payment may be required
• Wage Type – fixed as "Overtime Pay" for wages to be added on top of regular wages, or "Holiday Pay" for types where regular wages are replaced by the higher wage.
• Wage Rate % - pay rate will be multiplied by the rate defined here
  Set 100% Wage Rate if you do not apply any additional pay for holiday.
  

NIGHT DIFFERENTIAL

Automates payment of a higher rate if work is completed during specific hours of the day.

• Night Differential Rate – percentage of wage rate to be applied to night differential hours worked.
• Night Differential Times – start and end time where night differential shall apply.

IMPORTANT REMINDERS

Activity types can be added, deleted, revised anytime but:

• If DELETED, it will not only be unavailable in the future but it will also be deleted in PAST activity logs
• If EDITED, changes will only apply towards “open” payrolls. Activities part of “closed” payroll batches (i.e. past Activities) will not affect payroll computations because the batch is closed.

Now you are set to calendar Activities for your employees!

You are set to Create Schedules for your Employees

Follow this Creating Working Schedules article for guide.